In the fast-paced world of IT Partners, the ability to quickly assess and understand the scope and impact of new projects is crucial. This is where the concept of a "Project on a Page" (POAP) becomes a game-changer. A POAP is a succinct, single-page document that encapsulates the essence of a project, making it a valuable tool for creating light-touch business cases. In this blog we will delve into the six critical sections that make up a POAP and explore how they contribute to effective project delivery.
Section 1: Problem Statement - Identifying the Core Issues
The first section of a POAP addresses the "Problem Statement." This is where we articulate the specific issues or challenges that the project aims to resolve. By clearly defining the problem, we set a focused direction for the project and ensure that all stakeholders have a common understanding of the objectives.
Section 2: Outcomes – Understanding the Benefit
Next, we outline the "Outcomes" to establish what success looks like for the project. This section answers why the project will benefit the business and how we will recognise its completion. It's a vision statement that not only motivates the team but also provides measurable goals to strive for.
Section 3: Expenditure Sizing – Estimating the Investment
The third section, "Expenditure Sizing," provides a range of the potential investment required for the project. It's a preliminary financial assessment that helps in decision making and prioritising resources, ensuring that the project's scope aligns with business goals and objectives.
Section 4: Challenges and Risks – Anticipating Obstacles
In the "Challenges and Risks" section, we identify potential issues that could impede the project's progress. This includes assessing the feasibility, desirability, and visibility of the project. By proactively considering these factors, we can develop strategies to mitigate risks and increase the project's chances of success.
Section 5: Stakeholders– Clarifying Roles and Responsibilities
The fifth section focuses on "Stakeholders." Here, we list the business sponsors accountable for the budget and success of the project. Utilising a RACI matrix to clarify the roles and responsibilities of each stakeholder, ensuring that everyone knows who is responsible, accountable, consulted, and informed throughout the project lifecycle.
Section 6: Activities– Mapping Key Tasks
Finally, the "Activities" section outlines the specific actions required to achieve the project's goals and outcomes. This includes providing indicatives dates and time frames for each milestone, providing a clear roadmap for those involved in the project.
By incorporating these six sections into a POAP, we can swiftly evaluate and communicate the essentials of a project. This approach has not only streamlined our business case process but has also enhanced transparency and alignment among stakeholders. A POAP is more than just a document; it's a strategic tool that empowers teams to execute projects with clarity and confidence.
The POAP concept is a testament to the power of simplicity in project delivery. By summarising what can often be complex topics into a single page, we can navigate the intricacies of project planning with ease, ensuring that every project is set up for success from the outset.
In fact, because we’ve seen so much benefit internally from the use of POAP’s we have also began using this approach for scoping client projects. Implementing this concept in your business could be the key to streamlining your project planning and delivery.
Download the POAP Template Here
Feel free to adjust the content to better fit your company's tone and style, or to add any specific examples or insights that would resonate with your team.
